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Assembly minutes era with ChatGPT 4 API, Google Meet, Google Drive & Docs APIs | by Provide SADEY

Supply:generated by OpenAI DALL-E “Oil model portray of 5 individuals related on Meet. Robots writing assembly minutes”​

On this technical article, we’ll discover leverage the ChatGPT 4 API together with Google Meet, Google Drive, and Google Docs APIs to mechanically generate assembly minutes.

Taking minutes throughout a gathering is usually a time-consuming activity, and it’s typically tough to seize every little thing that’s mentioned. With using synthetic intelligence, the method could be streamlined to make sure that nothing is missed.

As Microsoft Groups or Zoom, Google Meet has the power to document conferences. As soon as the recording is activated, the transcript of the assembly is generated in a Google Doc format and is saved on an outlined Google Drive shared folder. Google Meet transcript file is used right here however related transcript textual content extract is also executed with Groups or Zoom recording.

For this, a easy internet software will likely be used as a central level to handle the person interplay in addition to the completely different API calls. The aim is to show an inventory of those assembly transcript paperwork saved on a predefined Google Drive folder. The person will be capable to choose one among them then press a button to generate a abstract of the assembly minutes in addition to the motion objects with due dates. Additionally, these two new sections will likely be inserted in the identical Google Doc with Google Docs API, containing the outcomes from ChatGPT API.

This text will stroll you thru the steps required to arrange the required configuration and to know the Sprint/Python software code used to handle the ChatGPT, Google Drive & Docs APIs.

A hyperlink to my GitLab containing the complete Python/Sprint supply code can be accessible on the subsequent sections.

By the tip of this text, I’ll additionally share my ideas on some limitations and enhancements that may very well be executed on this software. I hope it should permit you to discover new concepts on keep centered on extra worthwhile duties than taking assembly minutes.

So let’s dive in!

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The online software seems to be just like the display screen under. The higher part shows an inventory of transcript paperwork current on the person’s shared Google Drive folder. Such paperwork are mechanically generated within the ‘Meet Recordings’ folder when the person triggers the Google Meet recording button.

The person can choose a doc within the record. The chosen doc is displayed within the central half. Lastly, the person can press the button to generate the assembly minutes.

The principle display screen of the net software (Supply: Autor)

As soon as the button pressed, the Assembly minutes are mechanically inserted in 2 new sections:

The ‘Assembly Abstract’ part is a brief description of the assembly based mostly on the assembly transcript. It should keep artificial regardless of the length of the assembly.

The ‘Assembly Motion Objects’ part is a numbered motion objects checkbox record which can be based mostly on the transcript. When recognized, a due date can be inserted.

The consequence: The Assembly Minutes are generated within the chosen doc (Supply: Autor)

Every numbered assembly motion merchandise comprises a checkbox that’s natively supported by Google Docs. They may very well be used afterward by your groups to observe up the motion record and to examine them as soon as they’re executed.

The next will permit you to edit and run the code current on my GitLab. Earlier than doing that, you’ll have to register at OpenAI to get your API key. Additionally, Google Drive and Docs APIs have to be activated on the Google console, in addition to making a Google Service Account.

  • Go to the OpenAI web site and signal as much as get your API Key
  • Go to my GitLab mission named Assembly Minutes era with ChatGPT
  • Edit the Jupyter Python pocket book with Google Colab and reserve it by yourself Colab folder
  • Exchange the ‘OPENAI_API_KEY’ worth within the code with your individual api key
  • Use the next hyperlink to activate the Google Drive & the Google Doc APIs
  • Use the next hyperlink to create a Google Service Account
  • Obtain and save the Google Service Account Key (JSon File) in your Colab folder. Title it ‘credentials_serviceaccount.json’ (or change the worth within the code)
  • Share your ‘Meet Recordings’ Google Drive folder with the Google Service Account created beforehand (with ‘Editor’ permission)
  • Attend a Google Meet assembly. Report it with the transcript. The video file and the transcript doc will mechanically be generated in your ‘Meet Recordings’ Google Drive folder
  • Within the code, exchange the ‘GOOGLE_MEET_RECORDING_FOLDER’ worth with the ID of your ‘Meet Recordings’ Google Drive folder shared beforehand
  • Choose ‘Run All’ within the ‘Execution’ menu
  • A WebApp ought to begin in a number of seconds. Click on on the URL generated within the backside of the Colab pocket book to show it

The applying ought to appear like the primary screenshot within the earlier part.

As of as we speak, the ChatGPT 4 API continues to be in beta. The used model within the code is ‘gpt-4–0314’ snapshot. It will also be switched to the present model, ‘gpt-3.5-turbo’.

I’ll focus solely on an important items of the code.

4.1. Google Drive integration / API

Supply: Autor

The primary two traces of code are used to mount your Google Drive root folder. The principle utilization is to retrieve the Google Service Account credential key (JSon file) generated inside the Fast Begin part.

The code of the subsequent part retrieves a file record of all transcript paperwork saved within the Google Meet Recording folder. The record will likely be used later to show these paperwork on the internet software.

4.2. Google Meet transcript doc textual content extract

Supply: Autor

These features are used to extract textual content components from an outlined Google Doc ID. Google Meet generates a paragraph named ‘Transcript’. The placement of the ‘Transcript’ part is recognized and will likely be used later as a place to begin to insert the assembly minutes. The 2 sections inserted by the applying will likely be positioned simply earlier than this ‘Transcript’ part. (and proper after the ‘Attendees’ part)

4.3. ChatGPT preparation: break down of the transcript textual content into chunks

ChatGPT API fashions have a restricted variety of tokens per request. With a purpose to keep appropriate with the ‘gpt-3.5-turbo’ mannequin, the max worth used within the code is 4096 tokens per request. However needless to say the ‘gpt-4’ mannequin can deal with far more. A 8k or a 32k fashions are additionally accessible, they can be utilized to considerably enhance the assembly minutes’ high quality for lengthy conferences.

As a consequence, the Google Meet Transcript doc textual content must be damaged down into chunks of 4000 tokens with an overlap of 100 tokens.

These features will put together and return an inventory of chunks that will likely be used later by the ChatGPT API.

4.4. ChatGPT API utilization

Supply: Autor

This perform generates the assembly abstract and motion objects in a number of steps. A ChatGPT API name is finished for every of them:

  • Step 1: Summarize the assembly transcript textual content. The perform iterates over the chunk record generated beforehand. The content material despatched to ChatGPT relies on the recorded dialog between the attendees. The ChatGPT API is known as for every chunk with the next request: ‘Summarize this assembly transcript: <chunk>
  • Step 2: Consolidate the response (Assembly abstract) from Step 1. The ChatGPT API is known as with the next request: ‘Consolidate these assembly summaries: <ChatGPT responses from Step 1>
  • Step 3: Get motion objects with due dates from the transcript. The perform iterates over the chunk record generated beforehand. The ChatGPT API is known as for every chunk with the next request: ‘Present an inventory of motion objects with a due date from the supplied assembly transcript textual content: <chunk>
  • Step 4: Consolidate the assembly motion objects from Step 3 in a concise numbered record. The ChatGPT API is known as with the next request: ‘Consolidate these assembly motion objects with a concise numbered record: <ChatGPT responses from Step 3>

Every ChatGPT API used parameter (i.e. ‘temperature’) is documented within the code.

4.5. Google Docs API administration utilization to insert the ultimate assembly minutes

Supply: Autor

The target of this perform is to insert the assembly minutes into the Google Doc chosen by the person. The textual content is inserted earlier than the ‘Transcript’ paragraph. The beginning index recognized within the earlier features is used right here as a place to begin.

Two sections are inserted right here: ‘Assembly Abstract’ and ‘Assembly Motion objects’.

Every part’s insertion is finished with the next steps:

  • the part’s title is inserted (as a textual content i.e. ‘Assembly Abstract’)
  • its model is ready to ‘HEADING_1’, its textual content model is ready to ‘daring’, its font dimension is ready to ‘14
  • the part’s content material is inserted (this comes from the ChatGPT API consequence)
  • its model is ready to ‘NORMAL’. A bullet level can be inserted with an arrow for the ‘Assembly Abstract’ part and a checkbox for the ‘Assembly Motion objects’ part

Some ‘tabulation’ and ‘new line’ characters are additionally inserted to appropriate the textual content returned from the ChatGPT API.

Tip: Please be aware that the ‘ar’ desk is iterated in a reversed manner to make sure the beginning index place stays at all times updated following every textual content insertion.

4.6. The principle Python Sprint Net Software

Supply: Autor

This half is used to construct a easy internet software on which the person can work together. Mainly, it shows an inventory of paperwork saved on a Google Drive shared folder. The person can choose one among them which is displayed within the central a part of the display screen. As soon as the button is pressed, the assembly minutes are inserted into this doc. The up to date doc is refreshed with the outcomes.

This code is constructed on prime of the Sprint framework. It even works inside a Google Colab pocket book.

Every doc is displayed inside a devoted iFrame. The doc’s hyperlink relies on ‘embedLink’ worth, beforehand retrieved by the Google Drive API.

Additionally, a progress bar is displayed through the ChatGPT API calls and the Google Doc assembly minutes’ insertion steps.

The principle problem utilizing ChatGPT inside your organization is to have a leak of delicate info your organization is engaged on. This occurred lately at Samsung the place workers have by accident leaked firm secrets and techniques with ChatGPT.

One of many enhancements of this code may very well be the execution of knowledge masking earlier than calling the ChatGPT API. At the very least the attendee names and extra tagged fields containing delicate info needs to be masked. The assembly title may additionally comprise some tags for information masking. I.e ‘Assembly with <Microsoft>’ the place ‘Microsoft’ will likely be masked on the complete transcript doc information extract. As soon as the response is acquired from ChatGPT API, the reverse must be executed. Every masked info must be unmasked earlier than calling the Google Docs API.

For this, a reference desk must be used to retailer every subject ID with its clear and its masked worth. So these fields may very well be masked earlier than calling the ChatGPT API, then unmasked when inserting the assembly minutes’ sections with Google Docs API.

Thanks for studying my article to the tip, hope you loved it!

As you possibly can see, ChatGPT 4 API mixed with Google Drive/Docs APIs are very highly effective and might contribute considerably to bettering your day-to-day work.

You’ll find the complete supply code on my GitLab: Assembly Minutes era with ChatGPT

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